Guidelines for Inspection / Joint Inspection Projects on Completion

Objective
Joint Inspection of the project is carried out with the prime objective of ensuring that the project has been completed as per original project report at approved project site and all essential components have been completed with satisfactory quality of execution and acceptable standard of workmanship. It is also aimedatverifyingthevouchersandother recordsmaintainedbythebeneficiaryinorder tomakeassessment about the component-wise actual expenditure incurred by the beneficiary and making assessment about cost of the project. It not only gives pen-picture of the project but also provides photographs and video films (In case project cost is more than Rs. 50 Lakh) as per standing instructions of NHB by way of proof of existence of assets created.

Intimation of completion of project and carrying out Inspection / Joint Inspection
On completion of the project, promoter or his/her Banker, will submit request in the concerned State I/c of NHB to fix the date for Joint Inspection of the project. Such cases will be jointly inspected within 15 days from the date of request, by representative of NHB and representative of financing institution (FI) / Bank in presence of beneficiary. Representative of State Directorate of Horticulture / Central Govt. Organization and one expert (in case of cold storage and ripening chamber project) may also be associated as per standing orders of NHB.

Salient features of Inspection Report
Joint Inspection Report will be submitted in the prescribed form for each scheme giving necessary description of various components of the project and project land, source of funding, status of completion, etc;. Inspection report will be supported by photograph or video film as per standing instructions of NHB.
Inspecting Officer / Joint Inspection Team is also responsible for making assessment of the cost of various components of the project and the project as a whole. It is generally made by verifying documentary proof such as vouchers / money receipts relating to procurements / services received etc. At times, when veracity of vouchers / money receipt is not certain, a fair assessment of cost may be made taking into account the local rates etc. Valuation made by Chartered accountant may also be taken into account.